Vrushali is looking for Job Opportunity in General Admn / HR support / Back Office

Vrushali Vasudev Nair

E-Mail: crdnet@gmail.com
Contact: +91-9657747639

Address: B-19, HDFC Colony, Sahunagar, Chinchwad, Pune -411019 

General Administration, Commercial Operations & Human Resource Management

Preferred Location: Pune.

Professional Preface 

A accomplished and result driven professional with an unmatched drive and nearly 14 years of experience in heading following operations:- 

Human Resource Management | General Administration | Commercial Operations | Vendor Management & Bills Process | Employee Relations & Welfare | Expense Management | Relationship Management | Team Management  

  • Deft in managing HR documentation.
  • Currently associated with Moody International, Mumbai as Operations Coordinator in Industry SBU.
  • Proficient in maintaining relationship between employer & employee; coordinating human resource functions.
  • Experience in coordinating with accounts for payment follow up, TDS certificates and invoicing vendors as well as employees.
  • Adroit in conflict resolution and customer relationship management. Adept in setting up facility process for the organisation. Aware about health and safety issues. Dealing with people politely but in an authoritative manner.
  • Experience in managing administration systems with deftness in maintaining harmonious relations among management & employees through administration and resolution of employees’ grievances.
  • Qualified with Diploma in Business Management and Y. B. Com.
  • Excellent interpersonal, communication and organisational skills with proven abilities in leading motivated teams towards achieving organisational goals.

Areas of Expertise

General Administration, Commercial Operations & Human Resource Management

  • Forecasting future manpower requirement and designing plans for acquiring requisite skills and competencies.
  • Maintaining daily reporting & executing status of inspection calls on behalf of all coordinators and submitting the same to management. Uploading various inspection reports in software named EVO.
  • Managing the expenses of engineers through portal named EMS (Expense Management System).
  • Coordinating with vendors for arranging inspections for clients.
  • Handling clients / vendors queries regarding inspection and reports.
  • Monitoring performance of employees to ensure efficiency in operations and meeting KRA’s.
  • Maintaining relationship between employer & employee; coordinating human resource functions. Resolving conflicts and managing customer relationship. Completing exit formalities of employee for our division.
  • Managing administrative & daily operations of organisation, ensuring compliance with the policies and regulations.
  • Performing miscellaneous job-related duties as assigned.
  • Executing policies, personnel, welfare, strategies aiming towards development of capital across the organisation.
  • Ensuring optimal utilisation of resources, raised appraisals, ensured discipline and organised welfare activities.
  • Grasping organisational processes, workflows, policies and procedures of various companies.

Work Experience

Since July’12 with Moody International, Mumbai as Operations Coordinator in Industry SBU

Key Deliverables

  • Overseeing invoicing part for all regions of India and entering the same on portal named EVO.
  • Handling all expenses of all engineers and maintaining month wise records of the same.
  • Supervising bills of vendors through portal named EMS (Expense Management System).
  • Coordinating with accounts for payment follow up, TDS certificates and invoicing vendors as well as employees.
  • Responsible for handling accounts activities like closing of accounts in terms of revenue and expenses both for Moody & Intertek. Following up with client for payments.
  • Maintaining leave records of the employees of west region through portal named HRIS.
  • Looking after all travel bookings for engineers including train, bus and flights.
  • Handling incoming and outgoing couriers. Interacting with clients for various purposes.

Major Clients Handled

  • Sulzer Pumps India Ltd., DIGHA – All major clients’ inspections like BHEL – Bhopal for motors and pumps inspection at their own factory.
  • Site inspections for ONGC Rajmundry, ONGC Kariakal, ENICL & BDTCL, ITER – India, Institute for Plasma Research.
  • Gastech Process (I) Pvt. Ltd. – All vendor inspections.
  • Maha Nagar Gas Limited – All vendor inspections.
  • BHEL – Bhopal – All Petron, IOTL inspections done at BHEL Bhopal for LT and HT Motors.
  • Enpro Industries Pvt. Ltd. – All vendor inspections.
  • Power Transmission Corporation of Uttarakhand Ltd. – All vendor inspections.
  • Uttarakhand Urban Sector Development Investment – All vendor inspections.
  • Sankalp Engineering – All vendor inspections.

Sep’08-July’12 with TUV – SUD South Asia, Mumbai as Administrator in Industry SBU

Key Deliverables

  • Worked on portal for entering various enquiries. Conducted scheduling inspections of engineers on our portal.
  • Uploaded various inspection reports on portal. Looked after outstanding of clients of last 6 years.
  • Interacted with clients for various purposes. Coordinated with vendors for arranging inspections for clients.
  • Handled client’s queries regarding inspection and reports. Send quotations and received work orders from clients.
  • Entered timesheet of all employees of our department. Arranged SBU’s meeting.

Major Clients Handled

  • IOT Infrasturcure And Energy Pvt. Ltd., Nahur – All vendor inspections along with Paradip Orissa Site and IOTL Oman project.
  • Petron Construction Engineering Ltd., Chembur – All vendor inspections along with Paradip – Orissa and Angul Site project.
  • BHEL – Bhopal – All Petron, IOTL inspections done at BHEL, Bhopal for LT & HT motors.
  • Sulzer Pumps India Ltd., DIGHA – All major clients’ inspections like BHEL – Bhopal for motors and pumps inspection at their own factory.
  • SNC LAVLIN – ANDHERI – All vendor inspections.
  • GPX India Ltd. – Bommerang, Andheri – Handling inspections for data centre.
  • Crompton Greaves Ltd., Ahmednagar – All motor inspections for their own company.
  • Associated Cables Ltd., Chiplun – All LT and HT cables inspection for their reliance project.
  • Essar Oil Limited – All vendor inspections.

Jan’08-Sep’08 with Prasun Associates, Mumbai as Office Assistant

Key Deliverables

  • Checked intray and outray of the Directors. Examined mails on internet of the Directors.
  • Handled stationeries and keeping the record of it. Maintained filing system and kept the relevant papers in the file. Drafted letters. Managed office correspondence and tender assignments.
  • Handled calls of the parties and keeping the records of messages in the absence of the concern person.
  • Arranged the interviews and handled candidates during interviews.
  • Looked after petty cash and petty purchases.

Oct’06-Jan’08 with Creative Constructions, Mumbai as Office Assistant

Key Deliverables

  • Handled day to day correspondence, attending phone calls on behalf of boss, ticketing, filing & keeping important journals & reports, preparing vouchers. Looked after tender assignments.
  • Coordinated with engineers during tender and important meetings.
  • Checked mails on internet of the Directors. Handled stationeries and kept the record of it.
  • Maintained filing system and kept relevant papers in the file.
  • Arranged interviews and handled candidates during interviews.

Dec’03-Jul’06 with Chevron Metal Products Pvt. Ltd., Mumbai as Secretary to MD

Key Deliverables

  • Managed day to day correspondence; attended phone calls on behalf of Boss, ticketing, filled & kept important journals & reports; and prepared vouchers. Coordinated with sales, accounts and production department.
  • Maintained daily reports of petty contractors and staff at site.
  • Checked mails on internet of the Directors. Handled stationeries and kept record of it.
  • Maintained filing system and keep the relevant papers in the file. Looked after petty cash and petty purchases.
  • Handled tender assignments. Arranged interviews and handled candidates during interviews.

Apr’02-Nov’02 with Shree Par Fragrance Pvt. Ltd., Mumbai as Receptionist cum Office Assistant

Key Deliverables

  • Handled incoming and outgoing calls; send & received fax.
  • Arranged travel tickets & hotel reservation.
  • Managed inward outward couriers. Maintained stock of sample of the products.

IT Skills: Conversant with Tally 7.2 & 9.0., Internet and MS – Office Applications (Word, Excel & PowerPoint).

Qualifications

Diploma in Business Management – Mumbai University in 2003.

T.Y. B. Com. – Mumbai University in 2002.

H.S.C. – Mumbai University in 1999.

S.S.C. – Mumbai University in 1997.

Personal Dossier 

Date of Birth : 17th March, 1981     

Linguistic Abilities : English, Hindi and Marathi

Present Salary : Rs. 26,000/- per month (Net sal)

Expected Salary : Negotiable.  

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